Faculty Guide to Library Materials & Access for Students

Please submit a book or film request form when placing materials on Barnard Course Reserves. 

Submit BOOK REQUESTS using the Barnard Book Library Course Reserves Form for all required readings. 

Submit FILM REQUESTS using the Barnard Film Library Course Reserves Form for required viewings.

All course reserves requests are processed in the order they arrive. To ensure your reserves list will be completed in a timely manner, kindly submit all requests by the deadline. Requests submitted after the prioritized deadline date cannot be guaranteed to be fulfilled by the start of the semester. Requests can take up to 4 to 6 weeks to process depending on the availability of materials. 

Please check this course reserves list to see the progress for your class. 

Requests sent via email will not be prioritized and cannot be guaranteed to be ready by the start of the semester. Please use the forms and do not send syllabi as requests. 

Direct any questions to reserves@barnard.edu.
 

CLIO

1. Search CLIO (use our Barnard Library CLIO Search Tips)
2. On the left side menu of the results, click to filter for E-Books or for Video then Online
3. Click on the title of the item you want to link
4. In the record, the link to the e-resource is in the gray box on the right side under the headings “Location, Online”; right click or control click on the link to copy the link address - this is what you’ll embed in the syllabus

Databases of Streaming Films

1. For streaming films, also check the Barnard and Columbia streaming media guides for more e-resources CUL owns that are not in CLIO
2. Look for a "permalink" to link to your syllabus

E-books and streaming media are easiest (and, for streaming media, have fewer technical difficulties) for students to access when linked directly from your syllabus.

Syllabus in Word or Google Docs

• Highlight the text you want to link
• Press at the same time control & K or open-apple & K
• Paste the URL you copied

Syllabus in CourseWorks

• In the edit view, highlight the text you want to link
• Click on the link icon
• Paste the URL you copied into the “Link” field

1. Search CLIO for the book. Here are a few catalog CLIO search tips. For help, you can ask a librarian. If the book is not in CLIO, request a chapter through InterLibrary Loan. If the book is in CLIO, continue on.
2. Click on the title and select the "Scan" link in the right sidebar. Scan requests may include the introduction and a single additional chapter.
3. You'll receive a link to download the scan when it is ready, within 3-5 business days.
4. Review the Columbia Copyright Guide for Faculty to determine if the chapter may be shared through CourseWorks.
5. If so, you may upload the file to your CourseWorks page by clicking on the "Files" menu on the left side, and clicking the blue "Upload" button. You may then embed the file in text in your syllabus.
6. To do so, go to your syllabus in CourseWorks, click to "Edit", highlight the text you want to link the file to, and click on the document icon then choose "Course Documents" and choose the document from the list of files.

1. Search CLIO for the film. Here are a few catalog CLIO search tips, and you can also get help with CLIO searches at the CU Libraries Ask-A-Librarian Service.
2. If the film is on campus and available (with a green check), you may either visit the shelf yourself to grab it and check it out or, if it is eligible for the Pick-Up service it will have a Pick-Up link you can use and you will receive an email when it's available for you to check it out.
3. If the film is in CLIO but unavailable (with a red x), use the Pick-Up link on the right side of the record and follow the steps to request it; you will receive an email when it's available for you to check it out.
4. If the item is not in CLIO or it is in CLIO but unavailable with no Pick-Up option, request through ILL (InterLibrary Loan), and you’ll receive an email when it’s ready for you to pick up at the Circulation & Help Desk.

1. Find the e-resource or Check out a DVD or VHS tape to screen (see above)
2. For help reserving a room for a screening, reach out to Barnard Events Management
3. For help screening a film in your regular classroom at your regular class time, reach out to Barnard AV

Reach out to your research and instruction librarian to schedule an instruction session in your course to support your students to become researchers and to learn about the resources across the Columbia University Libraries, including Barnard Library

• Faculty can request that materials required for a course be placed on reserve. We purchase digital copies, when possible.
• Course reserves have short loan periods of either 6 hours or one-week depending on the material. 
• If an article or e-book chapter is available through Columbia Library databases, faculty should link to the article in their syllabus or course page.
• We do not scan chapters to be placed on reserve.
• Submitting a Book or Film reserves list as early as possible allows us to acquire and process items. Instructors should submit reserve requests even if the items appear in CLIO. If content is not available, staff will reach out to discuss alternative options. 
• Instructors are encouraged to consult with library staff to identify alternative readings and to consider including Open Educational Resources whenever possible. Doing so helps to ensure equitable access to course material for all students. 
• Barnard Library Course Reserves will license streaming video to fulfill course reserves film requests via our streaming platforms. Films available for licensed streaming may take, at minimum, 3-7 days to become available, and will appear as a link on your course reserves list. When streaming video is not available, staff will be in touch with other possible options. See the Columbia University Libraries’ guide for Streaming Video Research Guide for links to the Libraries’ collections of features, documentaries, and recorded performances.
• DVDs and VHS Tapes on Course Reserve: DVDs and VHS tapes will be considered for purchase and  put on Course Reserves if the film is not accessible via streaming or through the local collections. We may, however, purchase the DVD for material that is screened over multiple semesters.
• Note that purchasing DVDs or streaming licenses can be expensive and complicated, so there may be instances when we will need to discuss options with you.

Barnard Course Reserves Team: reserves@barnard.edu

Barnard Library Circulation & Help Desk: library@barnard.edu

Liam Adler, Director of Director of Collections Strategy, Access, and Engagement: ladler@barnard.edu