Faculty Guide to Library Materials & Access for Students
Welcome, faculty teaching Barnard courses! Thank you for supporting the accessibility of your classes by using this guide.
(If you are teaching a Columbia University class, please visit Columbia University Libraries Course Reserves.)
Here's How To
Submit a Barnard Library Course Reserves Request Form for all required course materials
After we receive your form entry, you will receive a confirmation email regarding the processing of your request. The Course Reserves team will begin checking for available versions of each required book/film requested for students to access, and we will follow up with you when this process is complete.
- Search CLIO (use our Barnard Library CLIO Search Tips)
- On the left side menu of the results, click to filter for E-Books or for Video then Online
- Click on the title of the item you want to link
- In the record, the link to the e-resource is in the gray box on the right side under the headings “Location, Online”; right click or control click on the link to copy the link address - this is what you’ll embed in the syllabus
Databases of Streaming Films
E-books and streaming media are easiest (and, for streaming media, have fewer technical difficulties) for students to access when linked directly from your syllabus.
Syllabus in Word or Google Docs
- Highlight the text you want to link
- Press at the same time control & K or open-apple & K
- Paste the URL you copied
Syllabus in CourseWorks
- In the edit view, highlight the text you want to link
- Click on the link icon
- Paste the URL you copied into the “Link” field
- Search CLIO for the book. Here are a few catalog CLIO search tips, and you can also get help with CLIO searches at the CU Libraries Ask-A-Librarian Service. If the book is not in CLIO, request a chapter through InterLibrary Loan. If the book is in CLIO, continue to 2.
- Click on the CLIO record and look for the "Scan" link in the right sidebar. Click the "Scan" link and follow the request instructions. The scan will include the front matter including table of contents. Scan requests may include the introduction and a single additional chapter.
- You'll receive a link to download the scan when it is ready, within 3-5 business days.
- You may review the Columbia Copyright Guide for Faculty to determine for yourself whether the chapter may be shared through CourseWorks.
- If so, you may upload the file to CourseWorks by visiting your course's CourseWorks page, clicking on the "Files" menu on the left side, and clicking the blue "Upload" button. You may then embed the file in text in your syllabus.
- To do so, go to your syllabus in CourseWorks, click to "Edit", highlight the text you want to link the file to, and click on the document icon then choose "Course Documents" and choose the document from the list of files.
- Search CLIO for the film. Here are a few catalog CLIO search tips, and you can also get help with CLIO searches at the CU Libraries Ask-A-Librarian Service.
- If the film is on campus and available (with a green check), you may either visit the shelf yourself to grab it and check it out or, if it is eligible for the Pick-Up service it will have a Pick-Up link you can use and you will receive an email when it's available for you to check it out.
- If the film is in CLIO but unavailable (with a red x), use the Pick-Up link on the right side of the record and follow the steps to request it; you will receive an email when it's available for you to check it out.
- If the item is not in CLIO or it is in CLIO but unavailable with no Pick-Up option, request through ILL (Inter-Library Loan), and you’ll receive an email when it’s ready for you to pick up at the Circulation & Help Desk.
- Find the e-resource or Check out a DVD or VHS tape to screen (see above)
- For help reserving a room for a screening, reach out to Barnard Events Management
- For help screening a film in your regular classroom at your regular class time, reach out to Barnard AV
Reach out to your research and instruction librarian to schedule an instruction session in your course to support your students to become researchers and to learn about the resources across the Columbia University Libraries, including Barnard Library
Barnard Course Reserves Team: email@example.com
Barnard Library Circulation & Help Desk: firstname.lastname@example.org
Barnard Library Virtual Circulation & Help Desk
Liam Adler, Director of Director of Collections Strategy, Access, and Engagement: email@example.com
Thank you for being interested in the update! We continue to work on connecting with Barnard faculty to discuss our use data and the future of Barnard Library Course Reserves to support, and focus our budget and staff time on supporting, student access to the Barnard curriculum. We provide student access to materials through the Barnard Library specialized collection as well as through Barnard Library Access Services connecting students with collections of other Columbia University Libraries and our national and international networks of libraries.
In the meantime, we continue our existing Course Reserves practice.