Left arrow Barnard.edu
Left arrow Barnard.edu
Search All of Barnard.edu

Faculty Guide to Library Materials & Access for Students

Welcome, faculty teaching Barnard courses! Thank you for supporting the accessibility of your classes by using this guide.

(If you are teaching a Columbia University class, please visit Columbia University Libraries Course Reserves.)

Here's How To

Submit a Barnard Library Course Reserves Request Form for all required course materials

After we receive your form entry, you will receive a confirmation email regarding the processing of your request. The Course Reserves team will begin checking for available versions of each required book/film requested for students to access, and we will follow up with you when this process is complete.

CLIO

  1. Search CLIO (use our Barnard Library CLIO Search Tips)
  2. On the left side menu of the results, click to filter for E-Books or for Video then Online
  3. Click on the title of the item you want to link
  4. In the record, the link to the e-resource is in the gray box on the right side under the headings “Location, Online”; right click or control click on the link to copy the link address - this is what you’ll embed in the syllabus

Databases of Streaming Films

  1. For streaming films, also check the Barnard and Columbia streaming media guides for more e-resources CUL owns that are not in CLIO
  2. Look for a "permalink" to link to your syllabus

E-books and streaming media are easiest (and, for streaming media, have fewer technical difficulties) for students to access when linked directly from your syllabus.

Syllabus in Word or Google Docs

  • Highlight the text you want to link
  • Press at the same time control & K or open-apple & K
  • Paste the URL you copied

Syllabus in CourseWorks

  • In the edit view, highlight the text you want to link
  • Click on the link icon
  • Paste the URL you copied into the “Link” field

  1. Search CLIO for the book. Here are a few catalog CLIO search tips, and you can also get help with CLIO searches at the CU Libraries Ask-A-Librarian Service. If the book is not in CLIO, request a chapter through InterLibrary Loan. If the book is in CLIO, continue to 2.
  2. Click on the CLIO record and look for the "Scan" link in the right sidebar. Click the "Scan" link and follow the request instructions. The scan will include the front matter including table of contents. Scan requests may include the introduction and a single additional chapter.
  3. You'll receive a link to download the scan when it is ready, within 3-5 business days.
  4. You may review the Columbia Copyright Guide for Faculty to determine for yourself whether the chapter may be shared through CourseWorks.
  5. If so, you may upload the file to CourseWorks by visiting your course's CourseWorks page, clicking on the "Files" menu on the left side, and clicking the blue "Upload" button. You may then embed the file in text in your syllabus.
  6. To do so, go to your syllabus in CourseWorks, click to "Edit", highlight the text you want to link the file to, and click on the document icon then choose "Course Documents" and choose the document from the list of files.

  1. Search CLIO for the film. Here are a few catalog CLIO search tips, and you can also get help with CLIO searches at the CU Libraries Ask-A-Librarian Service.
  2. If the film is on campus and available (with a green check), you may either visit the shelf yourself to grab it and check it out or, if it is eligible for the Pick-Up service it will have a Pick-Up link you can use and you will receive an email when it's available for you to check it out.
  3. If the film is in CLIO but unavailable (with a red x), use the Pick-Up link on the right side of the record and follow the steps to request it; you will receive an email when it's available for you to check it out.
  4. If the item is not in CLIO or it is in CLIO but unavailable with no Pick-Up option, request through ILL (Inter-Library Loan), and you’ll receive an email when it’s ready for you to pick up at the Circulation & Help Desk.

  1. Find the e-resource or Check out a DVD or VHS tape to screen (see above)
  2. For help reserving a room for a screening, reach out to Barnard Events Management
  3. For help screening a film in your regular classroom at your regular class time, reach out to Barnard AV

Reach out to your research and instruction librarian to schedule an instruction session in your course to support your students to become researchers and to learn about the resources across the Columbia University Libraries, including Barnard Library

Barnard Course Reserves Team: reserves@barnard.edu

Barnard Library Circulation & Help Desk: library@barnard.edu

Barnard Library Virtual Circulation & Help Desk

Liam Adler, Director of Director of Collections Strategy, Access, and Engagement: ladler@barnard.edu

  • Barnard Library Course Reserves supports the instructional requirements of specific courses by placing required resources on reserve. We prioritize digital formats, when possible. In order to assure availability and to meet student needs, course reserves collections have a short loan period of four hours per user.

 

  • If an article or e-book chapter is available through Columbia Library databases, faculty should link to the article in their syllabus or course page. For staffing reasons, we do not scan chapters to be put on reserve.

 

  • Submitting a course reserves list as early as possible allows us to acquire and process items. Instructors should submit reserve requests even if the items appear in CLIO. If content is not available electronically, staff will reach out to discuss alternative options. 

 

  • When instructors submit a course reserves request, library staff will check for available electronic versions of each requested reading. Some publishers do not offer institutional licenses to all of their ebook content, especially textbooks. Instructors are encouraged to consult with library staff to identify alternative readings and to consider including Open Educational Resources whenever possible. Doing so helps to ensure equitable access to course material for all students. 

 

  • Barnard Library Course Reserves will license streaming video to fulfill course reserves film requests via our streaming platforms. Films available for licensed streaming may take, at minimum, 3-7 days to become available, and will appear as a link on your course reserves list. When streaming video is not available, staff will be in touch with other possible options. See the Columbia University Libraries’ guide for Streaming Video Research Guide for links to the Libraries’ collections of features, documentaries, and recorded performances.

 

  • DVDs and VHS Tapes on Course Reserve: DVDs and VHS tapes will be considered for purchase and  put on Course Reserves if the film is not accessible via streaming or through the local collections, InterLibrary Loan, Borrow Direct, open access, or personal streaming services.


Supporting Students to Individually Borrow Materials: We ask faculty to invite students to reach out at the start of the semester (or a week before the item is needed) to the Virtual or Physical (2nd floor) Circulation & Help Desk for support to find and borrow any materials needed.